We in the Office of Student Affairs are happy to answer any questions you may have. Stop by and see us in 15-106 Moos Tower.
Who do I talk to about ordering scrubs?
See Madeline in 15-106 to try some on for size, then order them here: http://www.signatureconcepts.com/uofmdental/default.aspx
Where are some good study spaces around Moos Tower?
RMP, CHIP lounge, 8th and 9th floors, & BioMed library.
Where do I go to use the computers?
RMP, 8th floor computer lab and BioMed library.
I lost my name tag, where do I get a new one?
See your Student Council representative to order a new tag.
Are loupes required? When is the Loupes Fair?
Loupes are not required. The Loupes Fair is typically held in January and is sponsored by the Council of Students. Please see your class officers if you have questions.
I have a new ucard, how do I get into the RMP?
See Kari in 15-106 to have your new ucard activated for room access or email firstname.lastname@example.org.
My locker isn’t working properly.
See Kari in 15-106 so she can ask Dental Engineering to fix it or email her at email@example.com.
How do I reserve a room for our student group?
See Madeline in 15-106 or email firstname.lastname@example.org.
You will need to specify the date of your event and how many people you expect to attend.
How can I reserve a table for a sale in the 2nd floor hallway of Moos Tower?
If you are looking to hold a bake sale or clothing sale in the 2nd floor hallway:
A new set of guidelines have been put in place for reserving space in Moos Tower and Philips-Wangensteen Building. You must adhere by the following instructions if you wish to reserve a space in one of these buildings.
Please note: Only Registered Student Groups or University Departments are permitted to request a space.
1. Visit our website at www.sua.umn.edu/reservations or call 612-624-9954 for reservation information.
2. Once you have filled out the online application, you will receive an email confirmation.
3. Upon the day of your reservation, please pick up a permit from the Facilities Management office in Moos Tower room B117 prior to setting up. Post your permit in a visible spot. A table and two chairs will already be set up for your convenience at your requested location.
I need to take a day off, what do I do?
Check out the Absence Request page for the attendance policy and the procedures to take time off.
How do I block off clinic time or take a day off?
Submit an absence request via myDentApps at least ten days in advance, and then and then clear your clinic schedule of patient appointments, classes and rotations. If you need to switch clinic blocks with another student, submit a Clinic Block Schedule Change request form (gold form) to Kathy Hughes in 8-440.
I'm not in myDentApps. How do I request an absence?
Students not in clinic (and therefore not in myDentApps) submit a paper Excused Absence Request form, which can be obtained in the Office of Student Affairs (Moos 15-106).
What is the deadline for submitting absence requests?
All planned absences and student selectives MUST be submitted at least 10 days in advance. Those that are submitted with fewer than 10 days notice will be deleted and the absence will not be permitted. The only exception is emergency situations that fall within the excused reasons listed in the Attendance Policy, SectionA. Excused Absences.
How do I cancel an absence request in myDentApps?
Log into myDentApps and proceed as if requesting a planned absence, entering the date you want to cancel. In the reason field enter "please cancel personal session". This will open up your clinic block.
How can I check my personal sessions on myDentApps?
Once you are logged into myDentApps, click on the Personals & Labs, in the Schedules list view to see the number of personal days, labs, and vacation session that you have taken.
My request didn't go through yet...Why is my schedule not updated?
It can take 2-3 business days to fully process your request in myDentApps. If there are any questions about your absence, it may be further delayed and you should have received an email inquiry for more information. If you submitted a student selective, your request will be held in queue until the next Student Affairs Committee meeting (at which Student Selectives are reviewed).
How do I request to use a vacation week instead of personal sessions?
All vacation requests must be submitted to Kathy Hughes (Moos 8-440) before the clinic schedule is made for the semester. A form is sent out in advance. Vacation requests received after the form due date will not be honored.
How can I get my CDE course participation excused?
DDS students in clinic must apply for the time off as Student Selectives. DT and DH students in their last year may receive up to 2 sessions excused. All requests must be submitted through myDentApps at least 10 days in advance. After attending the CDE course, all students must bring your certificate of completion to Kari Volkmann-Carlsen in Student Affairs (Moos 15-106).
Related: Attendance Policy, Section E. Student Selectives.
Are student group activities automatically excused?
No. If you are a DDS 3 or 4 student in clinic, you may apply for student group activities to be excused through the Student Selective process. Other students may be excused if your absence does not conflict with an exam and if you have the support of a faculty advisor.
What types of student selectives are not approved?
The purpose of student selectives is to enable eligible students to pursue activities that enhance their educational experience and goals outside of clinic. There may be many types of activities that qualify, but a few requests have been routinely denied: job or residency interviews, job shadowing, fundraising events, and out-of-state licensure examinations (for example, the WREB). Students may still participate in such activities by using personal sessions.
Can I switch my outreach block?
No. Once the outreach schedule has been released for the semester, personal sessions, schedule changes and switches are NOT permitted.
I just found out I am/my spouse is pregnant, who should I talk to about my schedule?
Congratulations! Stop by and let Sara Johnson in 15-106 know the good news and discuss the use of Family Leave.
How do I find scholarships and loans that may be available? Who can help me with my finances?
Go to the SOD current students web page and click on the link for a current list of scholarships and loans.
You can also talk to Liz Holm in 2-693 Moos Tower from 11:30-1:30 Wednesdays, beginning August 12th, or via email at email@example.com, or call her at 612-624-4138 with any questions related to your financial package and options for funding. Be sure to give her your student ID number.
Some tips to help you: One Stop can answer most financial questions but please contact Liz to increase or decrease loan amounts, answer questions related to types of loans and interest rates, and how the cost of attendance is calculated. Please email from your U of M email account and include your student ID number. Submit all forms to One Stop (they will be routed accordingly) and drop off scholarship checks with One Stop. A good practice is to start with One Stop. Any question they can't answer will be passed on to Liz or other staff members in the graduate/professional unit.
- I'm a DDS student. How do I find out what the cost of attendance will be?
Who can I talk to with questions regarding my tuition and fees?
Stop by and see Kari in 15-106 or contact One Stop.
Where can I check my immunization records?
For a detailed report of your immunization compliance, click on this link: https://eresearch.umn.edu/medgatePortal/
Keep in mind some immunizations expire after a year (like the Mantoux TB test) so it is important to check your records annually in order to maintain compliance at all times. You will be removed from clinic and classes if your immunizations are expired.
How often do I need to update the Mantoux TB test?
The two-step tuberculin skin test (TST) must be completed annually for every year you are in the dental program. For more information on the TST walk in clinics or other immunizations, click on the immunization page and look at the requirements for AHC students.
How do I get my health records updated?
Fax records to Joanne Streeter at Boynton at 612-626-9768, identifying yourself as a dental student whose records need to be updated ASAP.
You are welcome to use our fax machine in 15-106.
Where can I find lactation spaces around campus?
Resources are available to support nursing mothers on the Twin Cities campus so they can continue breastfeeding while also attending classes. Through the efforts of the Lactation Advocacy Committee, students may access one of the 20 current lactation/nursing mothers’ rooms on campus. The current room list and map can be found on the Lactation Support section of the OHR website: http://www1.umn.edu/ohr/wellness/plcc/lactation/.
Additional family and academic supports are also available to undergraduate student parents through the Student Parent HELP Center (www.sphc.umn.edu). Students can contact the SPHC at 612-626-6015 to schedule an appointment to register.
A one page guide of lactation spaces and their room access coordinators are listed here.
When do we need to update our BLS (basic life support) training?
BLS certification is required every two years. You will be scheduled sometime during the spring semester to attend the mandatory training.
I lost my basic life support training card, how do I replace it?
Please check in 8-440 Moos Tower, to see if you can get a copy of your BLS card.
I have insurance from a parent or spouse, how do I opt out of the school insurance?
To waive the benefits this Fall simply access the "Health Plan Coverage" link on www.onestop.umn.edu. All waiver requests for AHC students can be made online for fall semester 2014; there will no longer be a paper form. This is because the AHC Student Health Benefit Plan is changing for Fall 2014. Find more information about these changes at: http://www.shb.umn.edu/email/2014/ahc/plan_elimination_TC_032614.html
Contact One Stop directly at 612-624-1111 if you have additional questions.
Who are our Disability Insurance providers?
For details see the AHC disability insurance plan.
Courses and Education
Where do I go to check my class schedules?
Class schedules page is linked in the Current Students intranet. (x500 needed)
When are summer breaks?
Students can find scheduling information on the Academic Calendar at the bottom of the page on the school’s website or in the Current Students section.
What happens if I cannot attend a scheduled exam?
Please review the attendance policy.
Who should I contact regarding disability accommodations?
Start the process of arranging testing and other disability accommodations through Disability Services. The School of Dentistry contact is Tim Kamenar: 612-626-9761 or firstname.lastname@example.org
What are the dental elective courses available to the D3s and D4s?
Some of the dental elective courses are:
Dr. Zidan’s CAD/CAM elective
Dr. Madden Oral Pathology Rotation
Honors Periodontics Class
A list is available on the current students web site: http://www.dentistry.umn.edu/current-students/dds-electives/index.htm
Be sure to check your email as course directors send out notifications via class list serve for those who are interested in participating.
Can I attend CE courses?
Continuing Dental Education lecture programs are free of charge during the rest of your senior year! This is an excellent opportunity for you to learn about topics and problems that you are interested in as an extension of your regular dental education. As you probably know, dentists and dental hygienists are required to participate in continuing education programs regularly in order to maintain their licenses. This is a great chance to become acquainted with the continuing education process and to network with oral health professionals from the region.
How does it work?
Select the courses you would like to take and drop off the registration form at the Continuing Dental Education Office (6-406 Moos Tower). Students are registered on a space-available basis. If you register at least one week in advance of the program you select, Continuing Dental Education will provide you with a free lunch and parking for the day. Registrations cannot be accepted on the day of the program. Additional registration forms and course listings may be obtained from the Continuing Dental Education Office on the 6th floor of Moos HS Tower.
Once you are registered, you must submit your request for an absence at least 10 days in advance, through mydentapps.
DENTAL STUDENTS: If you have a patient or rotation scheduled, find a substitute student to cover your clinic block and submit a Clinic Block Schedule Change Request form to Clinical Systems (Kathy Hughes, 8-440 Moos Tower). DDS Students may apply for CDE course participation to be excused by submitting your absence request in myDentApps as a Student Selective.
DENTAL HYGIENE STUDENTS: You may be excused to attend CDE programs, although absences will not be excused during previously scheduled clinic sessions.
DENTAL THERAPY STUDENTS: You may be excused for up to 2 clinical sessions to attend CDE programs.
All students must retain the certificate of completion and bring a copy to the Office of Student Affairs within two weeks of the CDE course in order to receive credit of your personal time.
What are the requirements for making the Dean's List?
To be on the "Dean's List" you must achieve a GPA of 3.667 or higher. This special designation is then noted on your transcript which is important for the purposes of post doctoral applications. Please see Lucy Hartel with additional questions in 15-131.
Clinic and Competencies
What are color groups?
You will be assigned a color group at orientation. These color groups coordinate to the location and floor of your clinic. Color groups consist of one faculty Group Leader, both Junior and Senior dental students, dental hygiene students, and dental therapy students. You will be in your color group until graduation.
Where do I check my competency report?
DDS and DH students can log into School of Dentistry Intranet.
Amanda Nagy, DT Program Coordinator, keeps records of dental therapy competency completion.
As a DDS student, what do I need to complete before I can take a competency?
A summary of all DDS clinical competencies can be found in the Clinical Expectations Manual (a summary of the competencies and prerequisites are on pages 1-23) on the intranet.
Who do I talk to and which forms do I need to fill out when I want to complete a competency?
DDS and DT students can talk to the course director, clinical faculty or a Group Leader. Forms for completing competencies for all students are found on the intranet.
How can I better prepare myself for clinic?
- At any time come to the color group clinics and observe.
- Familiarize yourself with that days procedure, have all necessary supplies and patient information prior to seating the patient.
- Keep your treatment plan current.
Can I treat a friend or relative in the clinic? Do they get a discount?
Students who have a friend or family member they would like to have assigned as one of their patients should schedule a reverse admissions appointment for the individual at the 7th floor main desk (see p.54 regarding family members as patients and p.118 regarding any reduced fees for family in the SOD clinic manual available on the intranet).
How do DDS and DT students request a lab session?
Fill out a Lab Request form available in the 9th Floor Reading Room. Be sure to have a faculty member in your color group sign the form before you turn the form in to Kathy Hughes in room 8-440.
How many weeks of outreach are required to graduate?
Currently, dental and dental therapy students are required to complete an optimal 6-8 weeks of outreach prior to graduation. Dental hygiene students are required to complete an optimal 11 weeks of outreach prior to graduation.
Can we request which site to go to?
Students are asked to complete a Mandatory Outreach Questionnaire prior to starting the Outreach course. The questionnaire addresses any known and/or approximate dates for planned absences (including time off needed for post-doc program interviews). Students are also asked to list any special considerations and to give reason for any special request.
Which rotations should I complete before my outreach experience?
For DDS and DT students it is not required to complete all rotations prior to going on outreach, however, completing Pediatric rotations (and Oral Surgery for DDS) may enhance and better prepare you for your outreach experience.
What if I don't have a car?
Some students arrange a carpool with other students at the same outreach site.
Do any outreach procedures qualify as a competency completion?
Endodontic procedures completed on outreach clinics may qualify for competency requirements. You must fill out the blue endo assessment form available in the 8th floor Endo Office.
What if I am sick at an outreach location?
SAME DAY ABSENCE DURING BLOCK/ROTATION:
In the event of illness or family emergency during your Outreach block/rotation, you must:
- Contact the Outreach Clinic site ASAP after the illness or family emergency is known.
- Submit a “same-day absence notice” through myDentApps.
Which exams are needed for licensing in which states, how is practice in different states affected by different regional board exams?
You should look at the website(s) for the state board(s) of dentistry where you are interested in practicing.
If two states require a different regional licensure exam, it doesn’t mean they necessarily have differences in how they practice.
What outside resources are available to help me prepare?
The University of Missouri-Kansas City now offers a new NBDE Part I Review course for ALL dental students and foreign trained students.
This course has broken down their lectures into a series of on-demand or pre-recorded online topic driven mini-lectures. Allowing students to focus their studying based upon their individual strengths and weaknesses as well as their own study schedule.
Each subject area, including Microbiology-Pathology, Histology, Morphology (Dental Anatomy & Occlusion), Physiology, Gross Anatomy and Biochemistry, is broken down by full-time professors to allow students to personalize their studying by going directly to the content that they need to cover. Digital handouts are also included for each subject area.
The live component is a series of live online sessions with professors to cover sample test questions. Since this is all done live, students can ask questions in real-time should they need clarification. For more information visit http://dentistry.umkc.edu or CE Webinar's website at http://www.cewebinar.com/umkc/.
Other courses they offer:
10 professors covering Orthodontics & Pediatrics, Oral and Maxillofacial Surgery & Pain Control, Periodontics, Operative Dentistry, Prosthodontics, Patient Management, Endodontics, Oral Diagnosis and Pharmacology in an online format. On-demand course option is available anytime. The live course starts in October.
What about the jurisprudence exam? Where can I find information or copies of the statutes?
You schedule and take the jurisprudence exam through PSI. For more information please visit the Minnesota Board of Dentistry web site.
You can find the statutes on the Board of Dentistry or State of Minnesota web sites as well as through Minnesota's Bookstore: http://www.comm.media.state.mn.us/bookstore/mnbookstore.asp?page=viewbook&BookID=68477&stocknum=151
How can I learn about job opportunities?
Check the Current Students DDS job listings web site, and also check the MDA website: http://www.mndental.org/dentist_home/dental_recruitment/classifieds/
How do I apply to an advanced education program?
Sign on to the intranet and view the links under Graduate, Resident, Advanced Education Information and Resources.
What should I know if I am interested in specialty externships?
DDS students interested in specialty externships should speak with Sara Johnson, in 15-106 Moos Tower, for questions regarding applications and to ensure coverage by the University's liability insurance while at the site.
Please see the specialty externship policy for further details.
When do I start applying to post grad programs? How do I get a dean's letter of recommendation?
Most students start the formal application process during the summer as they are transitioning from a D3 to a D4 student.
If you plan to apply for post-doc residency programs and need a dean's letter of recommendation, please email Lucy Hartel the following items at least three weeks before your deadline date:
- Completed Post Doc Application Release Form (click here for pdf or click here for word)
- Personal statement of motivation behind your choice of advanced education area.
When you email Lucy, a pdf format is requested with your name as the title of the doc (ex: Clinton, H. CV.pdf).
- Where can I get more information about dental specialties?
- Where do I get a copy of my transcripts?